North Loop Studio Social Event Policy
Last Updated: May 12th, 2021
At North Loop Studio we understand that many of our users set up Bookings in order to studio social events, and it is our goal to allow you to do so while at the same time ensuring the safety of all guests and avoiding any damage to studio property. The Social Event Policy is a non-exhaustive list intended to give assurance to all our clients and studio that social events will be run in a safe, legal and respectful manner.
You must agree to this Social Event Policy to use the studio. Please read them carefully and only use the studio or if you agree to abide by them.
This Social Events Policy applies to the use of any Space for a planned social gathering, late night celebration, or get together, including, without limitation, any event where alcohol is sold, tickets are distributed, attendance is by open invitation, or where there is a charge for entry. Any such events shall be referred to herein as a “Social Event” and all studio and Guests must comply and enforce this Social Event Policy for all Social Events.
A non-exhaustive list of example gathering occasions that may be classified as Social Events (as determined solely by North Loop Studio) include audio recordings, dance classes, fitness classes, yoga classes, brunch, cooking classes, dinners, food events, tastings, cocktail parties, formal events, fundraisers, holiday parties, receptions, weddings, launch events, networking, pop ups, birthday parties, ceremonies, marriage proposals, parties, reunions, art shows, fashion shows, listening parties, performances, rehearsals, baby showers, bridal showers, gender reveal parties, engagement celebrations, concerts, showcases, anniversaries, music release events, etc.
COMPLIANCE WITH APPLICABLE LAWS
Guests shall be responsible, at their sole cost and expense, for making sure that their Social Event complies with all applicable laws, including zoning, municipal and other laws in effect and applicable to the Space. This includes (i) determining if any event permit is required and, if applicable, obtaining such permit prior to the Social Event, (ii) complying with applicable laws with respect to signage and advertising for the Social Event (and all signage must be approved by the studio at least 48 hours prior to the Social Event), and (iii) if food or alcohol are being served at your Social Event, ensuring that you comply with all applicable requirements pertaining thereto.
BOOKING A SPACE FOR A SOCIAL EVENT
If a Guest plans to hold a Social Event they must disclose this in their Booking request and provide the requested details relating to the activity being planned, including, without limitation, details on any alcohol being served or sold at the event.
Any proposed changes with respect to the previously disclosed details of a Social Event must be submitted through the studio for approval by the studio at least 48 hours prior to the Social Event with notice to North Loop Studio at email@example.com.
Social Events shall adhere to the guidelines for hours promulgated by the studio and in any event must comply with applicable law. All Social Events where alcohol is sold, tickets are distributed, attendance is by open invitation, or where there is a charge for entry must comply with applicable law and studio requirements, including the acquisition by Guest of any required permits. All Bookings must span for the entire length of the Social Event and must include additional time needed for set-up and clean-up.
DECORATIONS AND COSMETIC ALTERATIONS
We understand that the right decor can be an integral part of a Social Event. It is the Guest’s obligation to independently determine what the Space is appropriate for and that it can support the planned Social Event and to plan and install any decorations needed for the Social Event. Any decorations used for a Social Event may not be permanently affixed. Please do not use confetti or smoke bombs/flares. To ensure safety and to guard against property damage, and/or personal injury, decorations may not obstruct entrances and exits and must allow for emergency egress at all times. Decorations cannot cover emergency signs, fire lanes or exits.
SET UP, GARBAGE DISPOSAL, AND BUILDING DAMAGE AND CLEANING COSTS
Set Up and Clean Up – At the conclusion of the Social Event, the Guest shall be responsible for removing all decorations, material, equipment and debris and for repairing any damage to the Space. Prior to the end of the time scheduled for the Social Event, the Guest shall inspect the Space to confirm their compliance with this Social Event Policy. Please take photos of the space after you have returned it to pre-event condition. Failure to do so may result in liability for alleged damage claims.
Garbage/Recycling/Organics Disposal – Garbage and recycling are to be placed inside the designated and appropriate garbage, recycling bins and disposed of in the waste containers near the alley.
Building Damage and Cleaning Costs – Within 72 hours after the end of a Booking, North Loop Studio shall notify guest if they find any damage to the Space or if they have incurred (or will incur) additional clean up costs as a result of a Guest or Attendees’ violation of these policies. This includes damage caused by Attendees and vendors. Guests acknowledge that they shall be liable for any such costs, which costs shall be deemed an Additional Fee
SMOKING AND DRUG USE
Guests must adhere to, and cause Attendees to adhere to, all rules set forth by the State of Minnesota regarding smoking and drug use. No smoking is allowed indoors at any time. All smoking should be done out back. Do not leave cigarette butts. Guests acknowledge that they may be liable for fines and/or fees for damages as a result of any such violation.
By submitting a Booking request for a Social Event where alcohol is to be served, Guests agree that serving of alcohol is in compliance with the appropriate governmental liquor authority.
All alcohol served at a Social Event shall be for personal consumption and not for resale. Guests agree to take reasonable steps to enforce and comply with local, and federal laws and regulations governing the use of alcohol. Neither Guest, nor any of their vendors, shall provide alcohol to persons under the legal drinking age and Guest shall confirm the legal age of consumption for all Attendees and follow the rules and regulations of local authorities and guidelines. If local regulations require the serving of food or other non-alcoholic beverages at any event serving alcohol, Guests agree to fully comply with any such requirements.
In addition to the rules set forth in this Social Event Policy, Guest and studio acknowledge and agree to abide by all provisions of the Minnesota Department of Public Safety relating to alcoholic beverages.
We reserve the right to report any violations of this Social Event Policy to the appropriate authorities for prosecution to the fullest extent allowable by law. Each Guest and studio hereby agree to indemnify and/or reimburse North Loop Studio for all costs, expenses (including legal fees) and damages we may suffer or incur as a result of any violation by you of this Social Event Policy.
You will respect the rights of the occupants of the Space and its neighbors, and you agree not to disturb any of them unreasonably. All abusive, disorderly, violent or harassing conduct by you or an invitee, including but not limited to abusive and/or foul language, sexually explicit comments toward other guests and occupants is prohibited. Likewise, vandalism of any kind by you or an invitee on or to the Space is prohibited and North Loop Studio reserves the right to pursue or cooperate in any legal action related to the misconduct or vandalism surrounding a Booking.
ELECTRICAL AND ELECTRONIC EQUIPMENT USE
All electrical or electronic equipment of any kind or nature installed or used at a Space shall comply fully with all rules, regulations, requirements or recommendations of the studio and the public authorities having jurisdiction over the Space. Guests shall be liable for any damage or injury caused by any electrical or electronic equipment installed or used by them.
Safety is of the utmost concern at any Social Event. As such, you shall, at all times, conduct your activities in a safe and careful manner, with full regard to public safety, and shall observe and abide by all applicable laws, ordinances, rules, regulations and requests by duly authorized governmental agencies having jurisdiction over the Space. In case of fire, smoke or suspected criminal activity involving imminent harm, you should immediately call 911 and thereafter also alert North Loop Studio.
LOST OR STOLEN PROPERTY
North Loop Studio shall not be responsible for losses by Guest, studio or any Attendees due to theft, damage to, or disappearance of equipment or other personal property, it being specifically acknowledged that such equipment and property is not under the care, custody, or control of North Loop Studio. The studio is under no obligation to provide any security measures for the Social Event, this being the Guest’s obligation. We recommend that Guests consider obtaining personal property insurance to protect against any damage to or loss of their personal items.
We shall have the right, in our sole and absolute discretion, to cancel a Booking at any time.
INDEMNITY AND RELEASE
You acknowledge that the indemnity provisions set fort shall apply to any Social Event and any violation of this Social Event Policy.
Guest further acknowledges and understands that, to the fullest extent allowed by law, they are using the Space at their own risk. studio acknowledges and understands that, to the fullest extent allowed by law, they are allowing for the use of their Space at their own risk. Except as otherwise provided by law, North Loop Studio shall not be liable, and you expressly waive any claim of liability for personal or property injury or damages, which occur to you or any Attendee at the Space and/or during a Social Event. This waiver includes, but is not limited to any loss, damage or destruction of the personal property of you or any Attendees and is intended to be a complete release of any responsibility for personal injury and/or property damage sustained by you or any Attendees resulting from use of the Space.
EVENT LIABILITY INSURANCE
Maintaining primary liability insurance is a requirement for all Guests conducting bookings in the studio. Guest shall provide proof of valid event insurance of the type and with the limits as designated by North Loop Studio. If proof of insurance is required, you must provide it to the studio and North Loop Studio at least 48 hours prior to the Social Event or risk the Booking being cancelled by North Loop Studio without refund to the Guest.
COVID-19 SAFETY PROTOCOLS
When planning a Social Event, Guests must comply with all rules, guidelines and applicable law, including local mandates, pertaining to COVID-19 public health mandates. This includes, but is not limited to, abiding by applicable density requirements, social distancing requirements, limitations on public gatherings, wearing of masks, the posting of signs and messages for invitees and other protocols set by the Center for Disease Control, local laws and other applicable laws. It is the Guest’s responsibility to determine the applicable protocols and implement them accordingly.